Dolan Property AI | Dolan Property AI Hub

When to use it

Use it for Dolan Property work, not generic questions.

Dolan Property AI is set up with real estate context and Dolan-specific guidance. Start a fresh chat for each buyer, seller, property or task, paste rough notes, then ask for the output you need.

Buyer work

Follow-ups and shortlists

Turn rough notes into emails, WhatsApps, property comparisons and clear next steps.

Client-facing

Property work

Descriptions and teasers

Create portal descriptions, short WhatsApp blurbs and social captions from property facts.

Marketing support

Office work

CRM notes and tasks

Organise calls, viewings and messy notes into clean internal summaries.

Internal clarity

Review habit

Draft, then check

Use the assistant to create the first version, then check tone, facts, prices and availability.

Stay in control

How to open it

Start in the right GPT before you paste notes.

Dolan Property AI works like ChatGPT, but with extra instructions for Dolan Property work. The most common mistake is opening a normal ChatGPT chat and expecting it to know the Dolan setup.

Dolan Property AI custom GPT open in ChatGPT. — Dolan Property AI home Check the chat title before using the assistant for client, property or office work.

Opening checklist

Use the private link: this is the easiest route once the team has it saved.
Check the title: make sure the chat says Dolan Property AI before starting client work.
Use one thread per task: separate buyer, seller, property and content work.
Paste rough notes: the assistant can organise messy material, so do not over-polish before asking.

Finding it again

Save the route so the team does not get lost.

The easiest version is a shared private link. If someone loses it, they should know how to find GPTs inside ChatGPT and how to recognise the correct Dolan Property AI workspace.

ChatGPT sidebar with More and GPTs highlighted. — Find it again Open More, go to GPTs, choose My GPTs, then select Dolan Property AI.

Explore GPTs screen with My GPTs highlighted. — Find it again Open More, go to GPTs, choose My GPTs, then select Dolan Property AI.

What to check

Name: the page or chat should say Dolan Property AI.
Purpose: use this for Dolan client, property and office workflows.
Fresh chat: start a new chat when moving to a new client, property or task.
Examples: keep good prompts from this hub bookmarked for repeat work.

What it knows

It has guidance, not live access to everything.

The assistant can follow instructions and use knowledge that has been added to it, but it does not automatically see live CRM data, private client details or current property availability unless that information is pasted or later connected through an approved workflow.

Good at

Dolan-style first drafts

Client messages, summaries, descriptions, viewing notes, area explanations and office drafts.

Needs input

Buyer and property details

Paste the criteria, notes, property facts and desired output format. It cannot guess the real details.

Does not know

Live CRM by default

Until an Inmobalia integration exists, it only knows what you paste into the chat.

Real estate playbook

Use it where the team repeats the same work.

These are the practical workflows where Dolan Property AI should save time immediately. Each one starts with rough human notes and ends with something easier to review.

Buyer follow-up

After a viewing or shortlist.

Paste buyer reactions, property names, concerns and next step. Ask for WhatsApp, email or both.

Seller update

Turn activity into a clear update.

Paste enquiries, viewings, feedback themes and recommendations. Ask for positive but honest wording.

Descriptions

From facts to first draft.

Paste area, bedrooms, views, style, features and lifestyle angle. Ask for portal, website and WhatsApp versions.

Viewing notes

Clean up messy notes.

Paste raw notes and ask for reactions, objections, next steps, follow-up message and CRM note.

Area explanations

Make local knowledge client-friendly.

Ask for an explanation tailored to a buyer profile, avoiding tax or legal claims unless checked.

Shortlists

Compare selected properties.

Paste 3-5 options and buyer priorities. Ask for a table, narrative summary and trade-offs.

What to paste

Give it the messy truth, then ask for a clean output.

The assistant does not need perfect writing. It needs enough raw material to understand the situation, the client, the property and the output the team wants.

Client context

Who is this for?

Buyer or seller profile, location, budget, must-haves, objections, timeline and preferred communication style.

Property facts

What is actually true?

Bedrooms, bathrooms, area, views, amenities, price, condition, availability and anything that must be verified.

Output format

What do you need back?

WhatsApp, email, CRM note, comparison table, property description, viewing summary or social caption.

Tone

How should it sound?

Warm, concise, discreet, luxury, direct, diplomatic, less salesy, more natural or more like Michael.

Example workflow

Buyer viewing follow-up

From rough notes to client-ready message.

This is the pattern the team should learn: paste the messy version, ask for a useful format, then improve the answer before sending.

1. Paste notes

Buyer profile, property, what they liked, concerns and next step.

2. Ask for output

WhatsApp, email, comparison table, CRM note or all of them.

3. Iterate

Ask for shorter, more natural, warmer, more direct or less pushy.

4. Review

Check facts, tone, availability, prices and anything sensitive.

Improving outputs

Do not judge it on the first answer.

The best results usually come after one or two follow-up instructions. Treat Dolan Property AI like a junior assistant who needs direction, then edit the final version yourself.

Dolan Property AI creates an internal viewing summary from rough notes. — Iteration example Ask once for the main output, then ask again for a shorter, warmer or more useful version.

Dolan Property AI refines the same answer into a shorter CRM note. — Iteration example Ask once for the main output, then ask again for a shorter, warmer or more useful version.

Useful follow-up instructions

Shorter: “Make this half the length and easier to read on WhatsApp.”
Warmer: “Make it friendlier without sounding pushy.”
More specific: “Add the buyer’s concern about road noise and explain the trade-off.”
More Dolan: “Make it sound less corporate and more natural for a local Marbella agency.”

Safe use

Do not let polish hide risk.

Dolan Property AI is for drafting, organising and comparing. It should not become a source of final advice on legal, tax, mortgage, immigration, valuation or investment topics.

Verify

Facts before sending

Check prices, areas, metres, distances, availability, features and property claims.

Escalate

Professional topics

Legal, tax, mortgage, immigration, valuation and investment wording should be reviewed by the right professional.

Protect

Client privacy

Use placeholders where possible and avoid unnecessary sensitive personal or financial data.

Copy-paste prompts

Use these for common Dolan tasks.

These prompts are starting points. Paste the real details, ask for a version that sounds more natural, and send examples back to MQP when the assistant needs tuning.

Buyer follow-up

Turn viewing notes into a warm follow-up.

Turn these rough notes into a warm professional WhatsApp to a buyer.

Buyer:
Property/area:
What they liked:
Concerns:
Next step:
Tone: friendly, concise, not pushy.

Quick WhatsApp

Send a short viewing check-in.

Draft a casual but professional WhatsApp message to a buyer who viewed [property] earlier today.

I want to:
1. thank them
2. ask how they felt about it
3. see if they want to revisit or compare with similar options

Keep it to 3-4 short lines.

No response

Follow up after silence.

Write a polite follow-up email to a buyer I have not heard from in 10 days after sending options in [area].

Acknowledge they may be busy, invite honest feedback, and offer to adjust the search if their plans have changed.

Seller updates

Weekly update

Summarise activity for a seller.

Turn this raw data into a clear weekly update email to the seller of [property].

Data:
[paste viewings, enquiries, portal stats, feedback]

Include:
1. short intro
2. bullet-point activity summary
3. key feedback themes
4. suggested next steps

Tone: positive but honest.

Difficult feedback

Make feedback tactful.

Turn this feedback into a tactful email to the seller.

Feedback:
[paste feedback]

I want to be honest but diplomatic, focus on what we can control, and end with clear recommendations.

Property descriptions

Property description

Create listing copy from property facts.

Draft a property description from these details.

Property type:
Area:
Bedrooms:
Bathrooms:
Interior:
Exterior:
Views:
Key features:
Parking:
Community:
Location notes:

Create:
1. portal description
2. short WhatsApp teaser
3. Instagram caption

Elevator pitch

Create a short property pitch.

Create a 2-3 sentence elevator pitch for this property that I can use in WhatsApp or on a viewing.

Property details:
[paste key details]

Focus on what makes it stand out in [area].

Viewing and CRM notes

Viewing notes

Organise messy viewing notes.

Organise these viewing notes.

Create:
1. buyer reaction summary
2. positives
3. concerns
4. suggested next step
5. WhatsApp follow-up
6. CRM note

Notes:
[paste rough notes]

Client shortlist

Turn selected properties into client material.

Create a client-ready shortlist from these selected properties.

Buyer criteria:
[paste criteria]

Properties:
[paste details]

Create:
1. short introduction
2. summary of each property
3. why each one fits
4. trade-offs/questions
5. email draft
6. WhatsApp version

Full viewing day

Summarise multiple viewings.

Summarise this full day of viewings into a short internal report for the team.

Highlight:
1. what the buyer is clearly leaning towards
2. objections or concerns
3. what we should adjust in future recommendations
4. next actions

Notes:
[paste notes]

Area and shortlist work

Comparison

Compare two or more properties.

Compare these properties for a buyer.

Buyer priorities:
[paste priorities]

Properties:
[paste property notes]

Create:
1. comparison table
2. best fit recommendation
3. trade-offs for each option
4. questions to ask before deciding

Area explanation

Explain an area to a buyer.

Write a clear area explanation for a buyer.

Area:
Buyer profile:
What they care about:
Properties they are considering:

Cover:
1. lifestyle
2. practical pros and cons
3. property fit
4. what to view next